How to Set Up Monitor for Powerpoint Presentation Configuration

Posted on July 25, 2020.

One of the important things you need to take into account when preparing a PowerPoint presentation for colleagues or clients is the monitor you will be using. People commonly use a Slide Show View in a single monitor setup where it displays the presentation in full-screen mode on the monitor. In the event of a dual-monitor setup like using a laptop connected to an external display or monitor then you can opt for Presenter View option where you can display the slides on the secondary display so that audience can see them. If you need help configuring the external display then read these steps how to set up monitor for PowerPoint presentation below!

First Thing First

To start off, you need to configure the external display before setting up a slide show view and a presenter view. Do the following steps in order.

  • Connect one end of a video cable to your laptop’s video port. It can either be a white DVI input or a blue VGA port.
  • Connect the other end of the cable into the matching port available on the projector or monitor properly
  • Do the exact two steps again on the second monitor if applicable. Knowing how to set up monitor for PowerPoint presentation also means you know the way to configure dual-monitor settings. If you plan to use a dual-monitor configuration then you must have a video card that is compatible for a video splitter or have a second video card installed on your laptop
  • If you haven’t turned on your laptop already, then turn it on as well as the monitor/projector. Log in to Windows and press the Windows key plus “P” if you are using a projector in order to pull up the display options menu. Then, you need to “Duplicate” projects on the computer’s desktop onto the projector screen while simultaneously displaying it on the screen of your laptop. There is also “Extend” option that provides a dual-display configuration. It’s a good choice for presentations that’s set in Presenter View mode.

Slide Show View

Before configuring a slide show view, it’s recommended that you go through all the slides to ensure that every slide is in order and every video or audio clips work properly. If there is an audio clip on your slides then plug in a set of speakers in case the monitor does not come with an attachable speaker bar. The audio-port is generally green and is sometimes categorised as a headphone icon. After that, follow these procedures.

  • Click on the “Slide Show” tab and opt to show your presentation “From Beginning”
  • Press any key or click on your mouse to advance. If you wish to exit then press on the “Esc” key. If you happen to have a little remote or “clicker” then plug it into a USB port on the computer before it can be useful. You can also use a wireless mouse to display your slides.

Presenter View

Just like the Slide Show View configuration, you need to make sure everything is in place. Then you need to:

  • Tap on the “Slide Show” tab
  • Tick on the “Use Presenter View” checkbox displayed on the Monitor’s group before the Display applet from Control Panel will pop up.
  • Click on the monitor that you wish to use to display the speaker notes and check on the checkbox saying “This is my main monitor”.
  • Then, click on the second monitor and opt for the “Extend my Windows Desktop onto this Monitor” checkbox before clicking OK.
  • You need to ensure the second monitor is selected in the drop-down menu that says “Show On” for it is the monitor that your audience will see
  • Tap on the “View” tab and press “Slide Show” found in the Presentation Views group.

Top off your knowledge of knowing how to set up monitor for PowerPoint presentation by remembering that you need to email yourself a copy of your presentation in case you can’t access it on the computer or forget to bring the media.

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